Li Fu Yat Tso and Others v. George Y C Mok & Co (A Firm)
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HCA 2967/2004 IN THE HIGH COURT OF THE HONG KONG SPECIAL ADMINISTRATIVE REGION COURT OF FIRST INSTANCE ACTION NO. 2967 OF 2004 ____________ BETWEEN
____________ Before: Deputy High Court Judge Carlson in Court Dates of Hearing: 19-20 December 2006 Date of Judgment (Handed Down): 4 January 2007 _______________ J U D G M E N T _______________ Introduction 1.Unfortunately this is one of those cases where the costs of the action are going to be completely disproportionate to the small solicitors’ bill of costs which has resulted in the Plaintiffs bringing the action. I daresay that the losing party will be faced with a costs liability very much greater than that. 2.The action comes about in this way. The 1st Plaintiff, which is a New Territories Tso, the 2nd to the 4th Plaintiffs being its managers and the remaining Plaintiffs its members, agreed with a property development company called Arta Properties Limited (“Arta”) to develop a plot of land which the 1st Plaintiff owned at Yuen Long, N.T. Their agreement was recorded in a Deed (“the Agreement”) dated 17 August 1992 [A72-83] which was drawn up by the Defendant, a firm of solicitors, who were instructed to represent the 1st Plaintiff as well as Arta in drawing up the Deed and also in doing the necessary legal work which inevitably comes with a property development of this type. 3.It is sufficient for me to refer to just a few of the provisions of the Agreement. The background is that the 1st Plaintiff and its members owned the land upon which indigenous New Territories individuals were permitted to build and own a house. The specifications of such houses, as I believe is well known, must be of an area not exceeding 700 sq. feet per floor and must not exceed three storeys. The parties agreed that the plot of land would be exchanged with Arta for a consideration of $550,000 and in addition the 1st Plaintiff would be given three of the twelve houses which Arta would be permitted to build on the land. 4.Clause 4 of the Agreement required Arta to deposit $1 million with the Defendant to hold as stakeholders as security against any failure by Arta to fulfil its contractual obligations in the building of these houses. This amount, together with any interest earned on it, was to be returned to Arta upon successful completion of the building project, failing which both capital and interest would to be forfeited to the 1st Plaintiff. 5.Clause 3 of the Agreement [page 72] is important and so I will set out its material parts here. They are as follows:
6.I should also set out Clauses 18 and 19 which recite that the Deed embodies the entire agreement and that it cannot be varied save by further written and signed agreement, of which there is none:
7.Having regard to the fact that it was the Defendant which had drafted the Agreement, it is not contested by it that it was fully aware of its terms and that it would have to look, at all events in the first instance, to Arta for payment of its fees. This is amply confirmed by the fact that on a number of occasions it asked Arta for payment of professional fees arising out of the development which Arta duly paid. This having been said its approach would seem to be best captured in paragraph 2 of Mr Mok’s (the Defendant’s principal) 5th affirmation dated 1 April 2006. 8.This was affirmed sometime into the litigation, as its number suggests, by which time there would have been sufficient time for Mr Mok to refine his thoughts on the matter. Paragraph 2 says this:
9.Given the way that the argument before me has developed, I will need to decide whether this interpretation of the agreement by Mr Mok is correct. What is said on the Defendant’s behalf, and Mr Mok has also said so in his oral evidence, is that as the Defendant is not a party to the Agreement between the 1st Plaintiff and Arta and whilst this Agreement may well regulate the situation between the two contracting parties it cannot and does not restrict the Defendant, as the solicitors doing the legal work for the contracting parties for the purposes of the property development, to only looking to Arta for payment of its fees. Whilst the Defendant was prepared to follow the terms of the Agreement and in the first instance look to Arta for payment of its fees, it is not prevented from looking to the 1st Plaintiff for such payment in the event that Arta fails to pay its fees nor, indeed, in any event. Should the Defendant obtain payment from the 1st Plaintiff, it would then be open to the 1st Plaintiff to recover the payment of those fees from Arta by, if necessary, suing it under Clause 3(a)(4) [see para. 4 above] of the Agreement. This being so because, as between the 1st Plaintiff and Arta, it is Arta which is liable to pay for all legal fees under the Agreement. 10.A contrary position is taken by Mr Harris SC, who appears for all the Plaintiffs. He submits that before the Defendant can be entitled to look to the 1st Plaintiff for payment of such fees it would have had to make that position crystal clear to the 1st Plaintiff, represented as it was by the 2nd, 3rd and 4th Plaintiffs, all of whom are simple New Territories folk with no knowledge of such matters. Where this was not done the Defendant can only look to Arta for its fees in accordance with the terms of the Agreement. 11.Having set out the parties respective positions on this aspect, I propose to leave the matter there for the moment and continue with the narrative of events that have given rise to the dispute. The Events of 1997 and Thereafter 12.Unhappily in 1997, the 1st Plaintiff and Arta fell out. On 29 July 1997, the Defendant, writing as the 1st Plaintiff’s solicitors, wrote to Arta’s then solicitors [page 254 bundle A] alleging breaches of the Agreement complaining of a number of unauthorized deviations from the Agreement by Arta and threatening proceedings and forfeiture of the $1 million security deposit. Complaint is made by Mr Harris that the Defendant should not have written this letter. It was after all the solicitor to both parties to the Agreement and it was not right that it should have continued in the matter representing one client against its former client. Mr Harris says that it should have withdrawn completely. It seems to me that this particular issue is not one that I need to dwell upon because it does not really assist me in resoling the real point in the case which I shall come to shortly. 13.The detail of the dispute between the 1st Plaintiff and Arta is also something which I need not go into. Suffice it to record that it culminated in Arta suing the 1st Plaintiff over a number of issues arising from the Agreement itself. The Defendant then continued to represent the 1st Plaintiff in that High Court action which proceeded at a rather slow pace. In November 2004, the 1st Plaintiff then decided to change solicitors and instructed Clarence Wong, Cheung and Liu (“CW”), who are also its solicitors in this action, to represent them in defending Arta’s action against them. 14.CW then wrote to the Defendant on 27 November 2004 [A94] and asked it to send them all the papers in their possession relating to Arta’s High Court action against the 1st Plaintiff. The Defendant did what it was asked to do save for three letters dated 29 July 1997, 22 August 1997 and 21 January 1998. These letters are now at pages 254, 259 and 261 of bundle A. 15.On 8 December 2004 [A96] the Defendant responded substantively and at length on matters concerning the Development and the dispute with Arta and concluded by saying that it would let CW have the letters that they were asking for when it had time to go through the various files. Six days later, on 14 December 2004, CW responded, in my view intemperately in a manner that was bound to cause upset, and I am convinced that it is this letter which has resulted in this, quite needless, litigation [A99]. Given its significance it contents bear repetition:
16.Where up till now the Defendant had been perfectly co-operative it changed its tune completely. Mr Mok, its principal, did not take kindly to being told what his professional obligations were and how he should be behaving over this matter. If CW could be ‘shirty’ so could he. Battle was well and truly joined. The Defendant responded with a letter at A102. It took in just about everything that could be argued over. This is what it said:
17.I am afraid to say that there was no recovering from that exchange of correspondence with the result that CW had to advise the 1st Plaintiff, which was by then in urgent need of all the papers to comply with a deadline on directions given by the court in its litigation with Arta, to bring these proceedings to oblige the Defendant, which was now asserting a lien, to release to it the remaining papers, which really only amounted to these three letters, so that it could comply with the interlocutory orders in its action with Arta. The Course of the Present Action 18.In the ordinary course of events, as Mr Mok has rightly explained in his evidence, when a party changes solicitors and its new solicitors ask the previous firm of solicitors to let it have the papers, the newly instructed firm will provide an undertaking to ensure that in due course it will see to it that the previous solicitors’ fees will be settled by the client. This ensures that delay, in effective representation of the client, is kept to a minimum. 19.Unfortunately in this case the parties were not able to co-operate. With the deadline for complying with directions in its action against Arta fast opproaching the Plaintiff brought this action to compel the Defendant to handover the papers that it needed. There were interlocutory proceedings before me at the end of December 2004 which resulted in the Defendant handing over the necessary papers leaving over the critical issue to be resolved later as to whether the Defendant had a lien over the papers. If I answer that question in the Defendant’s favour then the Plaintiffs will have to pay the Defendant’s outstanding bill of costs in the sum of $42,000 [A/144] and the costs of the action which, as I have already observed, will be very much greater than that. The Law 20.Mr Harris has in the course of a very careful submission drawn to my attention the principal authorities on when a lien will come into existence in favour of a solicitor over the papers relating to work done for his client. The position it seems to me is perfectly clear. The difficulty in this case arises from the application of the facts to these legal principles. I do not need to go beyond Corderoy on Solicitors for the relevant principles. In this instance, I am only concerned with what is generally referred to as a “retaining or general lien” which is a right to retain property already in the solicitors’ possession until he has been paid his costs. Lord Evershed M R in Barrett v Gough-Thomas [1951] Ch 242 at 250 described it thus:
Corderoy at page 237 indicates the extent of a lien as follows:
The text also makes clear that the lien is limited to costs due in respect of work done on the client’s instructions. [Page 237 III]
Does a Lien Arise on the Facts? 21.Subject to one matter which comes from the final sentence of the last passage in Corderoy which I have just cited to which the case of Re Birmingham Savage v Stannard (1959) Ch 253, may apply and which I will return to in due course, I propose to look at the facts, which are not entirely clear-cut, to decide whether a lien is available to the Defendant. 22.This question has been complicated firstly, by the terms of the Agreement which places the duty of paying all legal expenses on Arta and secondly on the events after 1997 when the 1st Plaintiff and Arta fell out and the Defendant continued to represent the 1st Plaintiff against Arta. 23.Put shortly what Mr Fung SC, who appears for the Defendant, submits is that on the evidence as it has developed the lien is in respect of work done for the 1st Plaintiff from 1998 in respect of its dispute with Arta and that this cannot possibly be referable to the work done in respect of the Agreement between Arta and the 1st Plaintiff. He also submits, and this really comes from Mr Mok himself, that in any event even if the work related to the Agreement the Defendant is not precluded from looking to the 1st Plaintiff for payment. Whilst the Agreement places the obligation on Arta to pay all legal fees, that is an obligation between the two contracting parties — it cannot bind the Defendant or restrict it to only looking to Arta for payment, this despite the fact that in every instance prior to this dispute it had only submitted its bill to Arta for payment. I will attempt to provide an answer to these questions in turn. Can the Defendant Look to the 1st Plaintiff for Payment for Legal Work which is Related to the Agreement? 24.The short answer, in my judgment, is yes — it can. It is clear that the Defendant was jointly instructed by Arta and the 1st Plaintiff to do the legal work on the property development. The Defendant following the terms of the Agreement only billed Arta and was paid by it. This having been said I am satisfied that not being a party to the Agreement itself, and nobody has suggested otherwise, it seems to me that where it had been jointly instructed by Arta and 1st Plaintiff to do the legal work covered by the subject matter of the Agreement, that the ordinary rules between solicitor and client applied to both the 1st Plaintiff and Arta. This being so the Defendant could have, as a matter of contract between solicitor and client, looked to either or both Arta and the 1st Plaintiff for its fees. I appreciate that as a matter of convenience and expected practice it would have been asked to send all its bills to Arta. I am sure that if it had sent the 1st Plaintiff an account it would have been told to send it to Arta for settlement in accordance with the Agreement, but such a practice would not and could not override the contractual position whereby both Arta and the 1st Plaintiff would have been liable to pay the Defendant for all work done by it under the Agreement. 25.This would be sufficient to dispose of the matter in the Defendant’s favour should it be the case that the bill at A/144 relates to work carried out by the Defendant under the Agreement. The Plaintiffs say that it does and the Defendant says that it does not, it being work done after the breakdown of the relationship between the 1st Plaintiff and Arta when the Defendant was then only representing the 1st Plaintiff in order to protect its interests, as Mr Mok has described in his evidence. 26.Unfortunately for the Plaintiff, having regard to my views on the contractual position between the Defendant and the two contracting parties under the Agreement, which I have ventured to explain in the proceeding paragraphs, the Plaintiffs must be taken to have failed in this action on their own case. Do the Bill and the Papers Relate to Work under the Agreement? 27.Mr Harris’ primary contention is that the advice given to the Plaintiffs by the Defendant after the breakdown of their relationship with Arta is also covered by the Agreement and that in such circumstances Arta should be responsible for their fees. I have just held that the 1st Plaintiff is at least concurrently liable to the Defendant for all work done by it in respect of the Agreement. It follows therefore that if I were to hold that this legal work related to the Agreement then the Plaintiffs must fail for that reason. Nevertheless, Mr Fung submits that this advice was not pursuant to the Agreement but separate advice following the breakdown of the relationship between Arta and the 1st Plaintiff. This is Mr Mok’s evidence. Mr Harris submits that when one looks at the relevant part of the bill, the element at the top of the bill for $27,000 already having been settled by Arta, it is too vague to come to any conclusion that this does not relate to the property development covered by the Agreement. 28.I do not think this can be right. On its face, the top part of the bill clearly relates to the development when it was ongoing and before the breakdown of the relationship between Arta and the 1st Plaintiff. The bottom part speaks of the period from 1998 to 2004. It is quite impossible to somehow relate this back to the Agreement as Mr Harris has bravely suggested. This all very clearly relates to advice given by the Defendant to the 1st Plaintiff and its officers in its dispute with Arta. I accept Mr Mok’s evidence in this regard. I also accept what he has said about having previously done work for the 1st Plaintiff on other matters for which his firm had been separately paid by the 1st Plaintiff. 29.I find as a fact that this was legal advice after the breakdown with Arta for which the 1st Plaintiff must be taken to have given separate instructions to the Defendant who were now separately representing them in the dispute with Arta and for which they, perfectly reasonably, were expecting to be paid. This I believe to be the correct basis for the lien which went to protect the Defendant’s position in respect of their work for the Plaintiffs as evidenced in the lower part of the account for $42,000 [A/144]. 30.This being the case, the Defendant must succeed in the action. But even if I am wrong in my interpretation of this account for $42,000 and this can properly be said to be work relating to the property development itself and thereby covered by the Agreement, the Defendant is still able to assert a lien on the papers as against both Arta and the Plaintiff for the reasons that I have already provided. Miscellaneous Matters 31.Mr Harris has relied on the case of Re Birmingham (decead) (supra.) to support his submission that as no bill of costs had been rendered, the one relied on at A/144 is dated 13 January 2005 which is after the lien had been asserted by the Defendant, no lien could arise and therefore the Defendant had no warrant to refuse to handover the papers. In my judgment Re Birmingham is a different situation. Crucially in that case the work had still not been completed and so no lien could be asserted and secondly, as Mr Fung has correctly pointed out, the solicitor in that case did not have possession of any documents upon which a lien could be exercised. In such circumstances, this case does not help Mr Harris and, as Mr Fung submits, it would be very curious indeed if a solicitor who had done much work for a client and was asked to pass over papers as a matter of urgency to another solicitor but had not had time to draw up his bill, could then be said to have no lien on those papers. It is for this sensible reason that solicitors will pass over papers on an undertaking that the incoming solicitor will see to it that its fees are paid. I hold that it is not the law that a bill needs to be prepared before a lien can be asserted. What is required is work actually done and the possession of papers upon which the lien can be exercised. 32.Finally, in the course of the argument, I had asked Mr Harris whether the Defendant might have somehow waived its right to seeking payment from the Plaintiffs but virtue of its conduct in always looking to Arta for payment for work done. Mr Harris has sought to address an argument in support of such a case but, I am afraid to say, the evidence simply cannot support such a conclusion. In any event, waiver cannot run in respect of the work subject to this particular bill for $42,000 because it was all work done separately for the 1st Plaintiff and even if it were to have related to the property development covered by the Agreement, the fact that the Defendant had directed all its bills to Arta, as contemplated by the Agreement, cannot be taken as an indication that it had “signed-off” on its right to obtain payment from the 1st Plaintiff. Conclusion 33.In the circumstances, where I have found that a valid lien was exercisable on these papers against the Plaintiffs they must now pay the Defendant’s account for $42,000 against their undertaking to do so given to the court on 31 December 2006. The amount itself being, in my view, entirely reasonable. As this is the outcome the Defendant must have its costs of the action against the Plaintiffs to be taxed on a party and party basis. The order for costs will be an order nisi. If I have overlooked any other costs which I should have dealt with I would ask the parties to draw that to my attention.
Paul Harris, SC and Steven Liu, instructed by Messrs Clarence Wong, Cheung & Liu, for the 1st to 10th Plaintiffs Patrick Fung, SC and Jeremy Cheung, instructed by Messrs George Y C Mok & Co., for the Defendant | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||